SENIOR CLERK - 48000164

Requisition No: 823869 

Agency: Department of Education

Working Title: SENIOR CLERK - 48000164

 Pay Plan: Career Service

Position Number: 48000164 

Salary:  $32,760 

Posting Closing Date: 05/10/2024 

Total Compensation Estimator Tool

Florida Department of Education

Bureau of General Services

Location: Tallahassee Turlington Building

Senior Clerk – Career Service

Position Number: 48000164

Salary Range: $32,760 -$37,674

SALARY WILL BE DETERMINED IN ACCORDANCE WITH THE CURRENT PAY POLICY

Our Organization and Mission

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

Office Contact

Marlon Portillo, 850-245-1887

Job Description

Performs office work directly related to the property section and general business operations which are complex in nature and are not limited to the following; reviewing and/or preparing correspondence, handling information requests, interpreting administrative and operating policies and procedures, recommending improvements in administrative procedures as needed,  The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions.The employee must interact courteously with others.The employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit.

Duties and Responsibilities
(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: 

• This is clerical work which demands highly accurate calculations of postage for USPS as well as overnight express companies. 
• Responsible for the advisement of department staff in the correct postal procedures, FDOE internal policies and the preparation of business reply to mailers.
• Responsible for the Mail Center Certified Mailer Operation. 
• Responsible for the incoming and outgoing mail volume, and for recording the number of pieces of outgoing mail.
• Receives, sorts, and delivers incoming mail requiring the use of a motor vehicle for pickup/deliveries outside of the building in which the Mail Services Center is located.  
• Operates and maintains all mailing equipment located in the Mail Services Center. Knowledgeable about current postal regulations and advises department staff on correct mailing procedures.
• As directed by his/her supervisor, assists with any mail activities in addition to his/her primary duties. 
• The employee will research and respond within specific timelines to special operational projects as assigned by the bureau chief’s office. Projects must be completed within established time frames and accurately address the issue or concern of the requests.

Who We’re Looking For

The employee must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior and performance, sometimes under stressful conditions. 

Attendance is an essential function of this position. The employee must interact courteously with others and contribute to teamwork and productivity through training and communication, interpersonal interactions, and prioritization of work involving section staff, bureau/division support staff, and other support personnel within the department. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. 

Knowledge, Skills, and Abilities

Working knowledge of Windows XP and Microsoft Office

Ability to use a personal computer.

Knowledge of administrative and office principles and practices.

Ability to understand and apply applicable rules, regulations, policies and procedures.

Ability to plan, organize and coordinate work assignments. 

Ability to communicate effectively. 

Ability to establish and maintain effective working relationships with others. 

Minimum Qualifications:

A valid Florida Driver’s License is required. 

High School Diploma

APPLICATION INFORMATION & REQUIREMENTS

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: SMS/SES

• • Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

LEAVE INFORMATION: (CS)

• • Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS: 

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Social Security website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.